The grant is approved. What’s next?

If you received your grant approval notice and have already secured funding for teacher training courses, please pre-register here and get in touch with us to start making further arrangements for your course. We’ll reply immediately to inform you if your chosen course has space and if it has already reached the minimum number of participants.

Once your pre-registration is fully processed, we will then send you our contract. Please, book your flights or trains only when you receive our contract. In order to avoid disappointment (e.g. the course gets fully booked, etc), make sure you plan to sign our contract and pay the deposit as soon as possible and no later than 12 weeks before the course start date.

In the meantime, you will need to sign your grant agreement with your national agency. On average, it takes 2 months from the time of approval to the transfer of grants to your organisation.

You received the grant but you haven’t chosen your course provider?

That’s completely fine – and we hope that our teacher training courses will meet your needs. Spend some time going through our list of courses to determine if one or more fulfil your requirements. Once you have made a selection, fill out the pre-registration form and we will contact you to inform you if your chosen course has space and if it has already reached the minimum number of participants.

Participant preparation

You should select your participants to our courses based on need, motivation, willingness to share the experience upon return, relevance of the individual staff member to the needs of the school and language level.

According to the Erasmus+ Quality Standards, “participants must receive appropriate preparation in terms of practical, professional and cultural aspects of their stay in the host country. The preparation should be organised in collaboration with the hosting organization”.
Preparation covers several areas such as:

Project-related preparation. Prepare one or several meetings with the participants in which you present all the mentoring and preparatory meetings/activities they will have to do in the project, i.e. Erasmus+ rules, documentation, evaluation, certiﬁcation etc. How will you communicate with your participants the various phases of your project?

Pedagogical preparation. You can think about buying special books that are connected with course topics or study pre- reading by your own organisation. Your organisation can assign topic-related problems participants can bring to the course for discussion and peer review: we can make recommendations. Participants may bring to the course case studies or topics for discussion to facilitate peer learning: feel free to share your own resources and get feedback from other course participants. Empower your participant to do the presentation about the topic in your country or the use of a specific resource. Preparation includes asking us to send you in advance any material related to the course content and any guidelines the participants need to do in order to follow the course appropriately. Depending on the course, we might send you some questionnaires in advance, articles about the topic, have an interview with participants.

Intercultural preparation. Since your participants might attend with teachers from other countries, participants can prepare a short presentation about their country, organisation, their work and cultural information about their region. Empower your participant to do the presentation in a high-quality manner so that other participants will be able to learn about your organisation and country. Participants may bring to the course some typical food or promotional material to show country speciﬁcs. Share some relevant information about the culture of your host country. If you send more participants to the same country, you might want to organise cultural workshop with a trainer specialised in intercultural topics. The trainer can offer you an experiential workshop about cultural topics such as typical customs, speciﬁc ways of behaviours, and habits.

Linguistic preparation. Participants will have to use another language. Our courses are usually conducted in English. Ensure that all of them are capable of following it. If some of them have only basic skill of communicating in another language, plan the mobilities in such a way that you mix participants with good language skills with others so they will get a proper support. You can think about a quick language course.

Risk prevention. Safety of participants is becoming more and more important. Learning should be assured in a safe environment which respects and protects the rights of all persons. Plan your safety measures in advance. Provide a suitable insurance for participants, i.e. travel and health insurance. If applicable, it is strongly recommended that participants get a European Health Insurance Card. Consider to prepare a short safety handbook for your participants. In the safety handbook you can write all the relevant information about the country, partner, contacts and links in case of emergency, and risk-prevention guidelines. Preparation for your mobility includes description of your travel plans, accommodation, insurance, safety, visa (if needed). Please, have a look at our detailed guide about how to reach Padova and how to get around Padova.

Last three months before your mobility

Once the contract is signed, we will issue the enrolment forms, which will include your participant preferences, special needs, special dietary requirements, time of arrival and emergency contact details. Please, fill in enrolment forms at least 8 weeks before the course start date.

We encourage you to get in touch as soon as possible to discuss any requirements: you will be invited to attend a kick-off meeting to discuss all your course details at least 8 weeks before the course start date.

One month before the course commences, you will receive all the information package, including a detailed training schedule (hour by hour, for all days) and accommodation details.